Plan acknowledged
Each staff member opens the emergency action plan for their venue and marks that they have read it. The version they read and the moment they read it are both recorded.
Plan acknowledgedComprehension scoredChecklist timestampedIncident logged
02 / The moment. The months after.
The 90 seconds that decide a lawsuit
Third quarter on a Friday night. An athlete goes down and does not get up. Your Athletic Trainer is already moving. Someone calls for help. Someone else runs for the AED. The people on your sideline do what they were trained to do.
Months later, a letter arrives. It asks which plan was in place that night, who had read it, when they read it, and what was done in what order.
The answer exists. It is in a binder in a filing cabinet, in a group text, and in four people’s memories. None of that is the same as a document.
03 / A sequence, not a scramble
The evidence chain
Four things, recorded as they happen, that together describe how a season was run.
Comprehension scored
An acknowledgement on its own shows only that a file was opened. A short set of questions on the plan’s contents records a score next to the signature.
Checklist timestamped
Before the game someone walks the venue: plan posted, AED located, communication tested, access route clear. Each item is checked off with the time it was checked.
Incident logged and exportable
If something happens, the log is written as it happens, one timestamped line at a time. Acknowledgements, checklist and log then export together as one document.
04 / Read the record
The sample record
This is the whole thing, rendered as it would read. Every school, role, date and venue below is invented — there is no real school, person or incident here. Look at the timestamps, and at the one item that is not ticked.
One detail worth noticing
The visiting-staff briefing is not checked. The record includes what was missed.
SAMPLE. Fictional data. Not a real school, person or incident.
RECORD SAMPLE-0001
Sample High School
- Team
- Varsity Football (sample)
- Date
- Friday, 11 September 2026
- Venue
- North Field, Sample High School (sample venue)
Part 1 — Emergency action plan acknowledgement
EAP v2.4 (sample)
| Role | Version | Acknowledged | Comprehension |
|---|---|---|---|
| Head coach (sample) | EAP v2.4 | 2026-08-14 16:22 | 5 of 5 |
| Assistant coach (sample) | EAP v2.4 | 2026-08-14 17:05 | 4 of 5 |
| Athletic Trainer (sample) | EAP v2.4 | 2026-08-12 09:41 | 5 of 5 |
| Athletic director (sample) | EAP v2.4 | 2026-08-11 08:15 | 5 of 5 |
- Role
- Head coach (sample)
- Plan version
- EAP v2.4
- Acknowledged
- 2026-08-14 16:22
- Comprehension
- 5 of 5
- Role
- Assistant coach (sample)
- Plan version
- EAP v2.4
- Acknowledged
- 2026-08-14 17:05
- Comprehension
- 4 of 5
- Role
- Athletic Trainer (sample)
- Plan version
- EAP v2.4
- Acknowledged
- 2026-08-12 09:41
- Comprehension
- 5 of 5
- Role
- Athletic director (sample)
- Plan version
- EAP v2.4
- Acknowledged
- 2026-08-11 08:15
- Comprehension
- 5 of 5
Part 2 — Pre-game checklist
- Completed:Emergency action plan posted at venue2026-09-11 17:48
- Completed:AED location confirmed and accessible2026-09-11 17:51
- Completed:Communication device available and tested2026-09-11 17:53
- Completed:Emergency vehicle access route confirmed clear2026-09-11 17:56
- Completed:Athletic Trainer on site2026-09-11 18:02
- Not completed:Visiting staff briefed on venue planNot completed
Part 3 — Incident log
- 20:14:32Athlete #00 (sample) down on field. Play stopped.
- 20:14:41Emergency action plan activated by Athletic Trainer (sample).
- 20:15:03Emergency services called.
- 20:15:20AED brought to sideline from posted location.
- 20:16:05Access route opened. Spotter posted at gate.
- 20:19:47Emergency services on site.
- 20:26:12Athlete transported.
- 20:41:00Record closed by athletic director (sample).
05 / Deliberately focused
What this isn't
This is not another registration and athletics-management system. It does not collect physicals, take fees, schedule transport or hold eligibility paperwork. If you already pay for something that does those things, keep it.
Those systems produce a roster. This produces a record of how a season was run: who acknowledged which plan and when, what was checked before a game, and what happened in what order when something went wrong.
06 / Built from conversations
Informed by interviews with Athletic Trainers and coaches.
The shape of this came from interviews with Athletic Trainers and coaches. What is described above is what they said they were missing.
07 / Help shape what comes next
Be a pilot school
SafeSideline is not generally available. It is being built with a small number of schools willing to use it for a season and say plainly what is wrong with it.
Could this fit your school?
Explore the sample with your Athletic Trainer, coaches and athletic director.